KEY RESPONSIBILITIES
·Develop, implement, and maintain document control procedures and systems for engineering and project documentation.
· Manage the lifecycle of technical documents, drawings, contracts, and correspondence in accordance with international standards (e.g., ISO, PMI, AACE).
-Oversee document numbering, version control, metadata tagging, and secure archiving across platforms (e.g., Aconex, SharePoint, EDMS).
· Coordinate with engineering, procurement, construction, and legal teams to ensure timely document exchange and approvals.
· Ensure compliance with project-specific document retention policies and regulatory requirements.
·Train and mentor junior document control staff and interface with external consultants and contractors.
· Prepare document control reports, audit trails, and dashboards for project leadership and external stakeholders.
· Support due diligence, handover, and close-out phases by ensuring complete and validated documentation packages.
· Carry out the document control function.
· Maintain different language documents.
· Actively work within the broader project team structure, collaborating with Project Management, Process, E/I, and Construction leads to achieve project objectives.
·Develop, implement, and maintain document control procedures and systems for engineering and project documentation.
· Manage the lifecycle of technical documents, drawings, contracts, and correspondence in accordance with international standards (e.g., ISO, PMI, AACE).
-Oversee document numbering, version control, metadata tagging, and secure archiving across platforms (e.g., Aconex, SharePoint, EDMS).
· Coordinate with engineering, procurement, construction, and legal teams to ensure timely document exchange and approvals.
· Ensure compliance with project-specific document retention policies and regulatory requirements.
·Train and mentor junior document control staff and interface with external consultants and contractors.
· Prepare document control reports, audit trails, and dashboards for project leadership and external stakeholders.
· Support due diligence, handover, and close-out phases by ensuring complete and validated documentation packages.
· Carry out the document control function.
· Maintain different language documents.
· Actively work within the broader project team structure, collaborating with Project Management, Process, E/I, and Construction leads to achieve project objectives.
Job Description
Requirements:
PROFESSIONAL ATTRIBUTE
- Tertiary education or demonstrated Document Management experience.
- Minimum 7 years of experience in document control within engineering, mining, infrastructure, or industrial project environments.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint), MS Project, Document control platforms.
- Fluent in English; knowledge of Azerbaijani, Chinese or Russian is an asset.
- Proven track record managing document control systems on large-scale or international projects.
- Strong knowledge of EDMS platforms and document workflows in multi-disciplinary project settings.
- Familiarity with international project documentation standards and contractual frameworks.
- Bachelor’s degree preferred (Engineering, Information Management, or related field).
- Detail-oriented, organized, and diplomatic in managing cross-functional documentation flows.
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